The term “sensitive document” refers to information that an company would not want unauthorised individuals to see. The information could harm the business if leaked to competitors, or cause harm to people if it were released to the public. This information could be anything from a company’s pre-release earnings statements that get into the hands of a competitor to confidential design and research documents that are shared with the wrong individuals.
Identifying sensitive data in your company is not an easy feat. In addition to requiring higher security standards, this information often must be stored in accordance with laws like GDPR (General Data Protection Regulation). Your company receives personal data in many forms: from employees working remotely as well as credit card companies, other financial institutions, call centers, customer service agencies, and contractors. You should keep a list of all visit the website playdataroom.com/craft-a-successful-ma-journey-with-the-insights-from-the-best-data-rooms/ your folders, files and mobile devices as well as laptops and home computers to make sure you are aware of the information that is stored in your business.
It’s important to note that any file you create may contain hidden meta-data, which could reveal confidential data. This includes the use of track changes, geo tagging on photos, and embedded information in modern formats for files. It is recommended to eliminate all hidden data from your files before they are made public. This can block unauthorized people from accessing sensitive information by making it appear to be from an inside source.